Category Archives: Board Communications

Convocation: Council of Owners – Ordinary Assembly 2024

[ Versión PDF ]

The Board of Directors of Bahia del Mar greets you warmly and we hope you are all well.

According to article 50 of Law 129 of Condominiums, the council of owners will meet at least 1 time a year to approve the annual budget and financial statements, and on other occasions convened by the chairman of the Board of Directors.

Therefore, all holders are invited to participate in the Ordinary Assembly on Sunday December 1, 2024, at 10:00 am at the facilities of our condominium. We remind you that, according to the new Law, those present will constitute the quorum and there will be no second calls.

Also very important, it must be clarified that proxies must be received at least 24 hours in advance of the assembly and that the power to represent a holder gives the right to vote but not to make expressions or propositions.

Agenda

  1. Registration
  2. Call to order by the President
  3. Certification of attendance by the Secretary
  4. Invocation
  5. Reading of the previous Minutes
  6. Report of the President including:
    • Work completed and/or pending
      • including update on handicapped accessible entry
    • Update on Mapfre’s claim by LCDA. Sepulveda
    • DACO complaint
  7. Treasurer’s reports, Financial Statements, presentation and approval of the 2025 budget
  8. Painting
    • Review process and present board recommendations for companies – Salvador
    • Review options for derrama – Samuel
    • Vote
  9. Discussion and approval of Emergency Plan
  10. Administration: vote to ratify
  11. New business
  12. Election of the new Board of Directors 2024–25
  13. Closing

NOTE: Those holders who owe two (2) or more installments, and/or spills and/or special fees and/or penalties with late payment of sixty (60) days or more, and/or any overdue premium of the communal insurance for any of the apartments of which they are the owner, will be temporarily deprived of the exercise of their right to vote, consent or express themselves at meetings of the Board of Owners until they satisfy the debt in full or the Treasurer certifies that the owner is current on the payment plan approved by the Board of Directors prior to the meeting in question.

José S. Rodríguez
President

Documents:

Convocation: Council of Owners – Extraordinary Assembly, April 2024

April 15, 2024
To: Council of Owners Dear Bahia Del Mar Owner,

According to the Condominium Law, Article 50, the Board of Directors may convene extraordinary meetings. The summons for extraordinary meetings, a minimum of five (5) days prior to their celebration, unless otherwise established in another Article of this Law. Such Assemblies may not be convened to be held during normal working hours.

In accordance with the above, the Board of Directors is summoning you to an extraordinary meeting on Sunday, April 21, 2024, at ten o’clock in the morning (10:00 a.m.) at the condominium facilities.

Agenda

  • Welcome by the President
  • Establishment of assistance
  • Filing by Secure Broker
  • Choosing an insurance company and policy
  • APT 502 Case Update
  • Painting Project Update
  • Summary of Work by Amendment Committee to the Regulations

Attached are the following documents: Proxy and Insurance Comparison Tables.

Kind regards,

José S. Rodríguez
President

Documents:

Convocation: Council of Owners – Ordinary Assembly 2023

The Board of Directors of Bahía Del Mar greets you warmly and we hope you are all well.

According to article 50 of Law 129 of Condominiums, the council of owners will meet at least 1 time a year to approve the annual budget and financial statements, and on other occasions convened by the chairman of the Board of Directors.

Therefore, all holders are invited to participate in the Ordinary Assembly on December 10, 2023, at 10:00 am, at the facilities of our condominium. We remind you that according to the new Law those present will constitute the quorum and there will be no second calls.

Also very important, it must be clarified that proxies must be received at least 24 hours in advance of the assembly and that the power to represent a holder gives the right to vote but not to make expressions or propositions.

Agenda

  1. Registration
  2. Call to order by the President
  3. Certification of attendance by the Secretary
  4. Invocation
  5. Reading of the previous Minutes
  6. Reports of the President including:
    • Work completed and/or pending
    • Update on Mapfre’s claim by LCDA. Sepúlveda
    • Update on Apt. 502 by LCDO. Bosque
  7. Treasurer’s reports, Financial Statements, presentation and approval of the 2024 budget
  8. Topics:
    • Voting for Painting
    • Discussion and choice of painting company (quotes)
    • Proposal for building paint
    • Discussion and approval Emergency Plan
    • Administration: vote to ratify
  9. New business
  10. Election of the new Board of Directors 2023–24
  11. Closing

NOTE: Those holders who owe two (2) or more installments, and/or spills and/or special fees and/or penalties with late payment of sixty (60) days or more, and/or any overdue premium of the communal insurance for any of the apartments of which they are the owner, will be temporarily deprived of the exercise of their right to vote, consent or express themselves at meetings of the Board of Owners until they satisfy the debt in full or the Treasurer certifies that the owner is current on the payment plan approved by the Board of Directors prior to the meeting in question.

Enrique Morales
President

All documents in a ZIP archive (2.1MB)

Convocation: Council of Owners – Ordinary Assembly 2022

The Board of Directors of Bahía Del Mar greets you warmly and we hope you are all well.

According to article 50 of Law 129 of Condominiums, the council of owners will meet at least 1 time a year to approve the annual budget and financial statements, and on other occasions convened by the chairman of the Board of Directors.

Therefore, all holders are invited to participate in the Ordinary Assembly on December 11, 2022, at 10:00 am at the facilities of our condominium. We remind you that according to the new Law those present will constitute the quorurn and there will be no second calls.

Also very important, it must be clarified that proxies must be received at least 24 hours in advance of the assembly and that the power to represent a holder gives the right to vote but not to make expressions or propositions.

Agenda

  1. Registration
  2. Call to order by the President
  3. Certification of attendance by the Secretary
  4. Invocation
  5. Reading of the previous Minutes
  6. Reports of the President including:
    • projects to consider -gates, diesel tank, balcony lamps
    • Update on Mapfre’s claim
    • Update on Apt. 502
  7. Treasurer’s reports:
    • presentation and approval of the 2023 budget including increase in maintenance fees
    • Spill proposal for building painting and sealing roofs
    • Proposal to approve special quota for short-term rentals according to Law 129
  8. Topics:
    • Administration: vote to ratify
  9. New business
  10. Election of the new Board of Directors 2022–23
  11. Closing

Enrique Morales
President

NOTE: Those holders who owe two (2) or more installments, and/or spills and/or special fees and/or penalties with late payment of sixty (60) days or more, and/or any overdue premium of the communal insurance for any of the apartments of which they are the owner, will be temporarily deprived of the exercise of their right to vote, consent or express themselves at meetings of the Board of Owners until they satisfy the debt in full or the Treasurer certifies that the owner is current on the payment plan approved by the Board of Directors prior to the meeting in question.

Documents: Convocation, proxy, financial statements, and budget (969KB)

Convocation: Council of Owners – Ordinary Assembly 2021

The Board of Directors of Cond. Bahia Del Mar greets you warmly and we hope everyone is well.

All holders are hereby called upon to participate in the Ordinary Assembly on Saturday, December 11, 2021, at 10:00 am in the facilities of our condominium. We remind you that according to the new Law, those present will constitute the quorum and there are no second calls.

We remind you that all must have masks and maintain 6 feet of social distancing at all times while in common areas. We will follow the precautionary measures and protocols necessary for the prevention of COV1D-19.

Agenda

  1. Registration
  2. Call to Order by the President
  3. Attendance Certification by the Secretary
  4. Invocation
  5. Reading and Approval of the Previous minutes
  6. President’s Reports including:
    • Update on Mapfre claim
    • Update on apt. 502 by Attorney Rafael Bosque
  7. Treasurer’s financial reports
  8. Presentation of 2021 budget approval, including increase of maintenance fees
  9. Issues:
    • New administration- voting to ratify
    • Committee-review of bylaws report
    • parking space #502- auction for rent space
  10. New Business
  11. Election of New Board of Directors 2021–22
  12. Adjournment

Enrique Morales
President, Board of Directors

After the assembly there will be a sharing on the part of the Administration.

NOTE: Those holders who owe two (2) or more installments, and/or spills and/or special installments and/or fines with overdue payment of sixty (60) days or more, and/or any overdue premium of the communal insurance for anyone of the apartments of which he is the owner, will be temporarily deprived of exercising their right to vote, give their consent or express themselves in the meetings of the Council of Owners until they satisfy the debt in full or the Treasurer certifies that the owner is up to date in the payment plan approved by the Board of Directors prior to the meeting in question.

Documents: Convocation, proxy, financial statements, and budget (634KB)