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Convocation: Council of Owners – Ordinary Assembly 2024

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The Board of Directors of Bahia del Mar greets you warmly and we hope you are all well.

According to article 50 of Law 129 of Condominiums, the council of owners will meet at least 1 time a year to approve the annual budget and financial statements, and on other occasions convened by the chairman of the Board of Directors.

Therefore, all holders are invited to participate in the Ordinary Assembly on Sunday December 1, 2024, at 10:00 am at the facilities of our condominium. We remind you that, according to the new Law, those present will constitute the quorum and there will be no second calls.

Also very important, it must be clarified that proxies must be received at least 24 hours in advance of the assembly and that the power to represent a holder gives the right to vote but not to make expressions or propositions.

Agenda

  1. Registration
  2. Call to order by the President
  3. Certification of attendance by the Secretary
  4. Invocation
  5. Reading of the previous Minutes
  6. Report of the President including:
    • Work completed and/or pending
      • including update on handicapped accessible entry
    • Update on Mapfre’s claim by LCDA. Sepulveda
    • DACO complaint
  7. Treasurer’s reports, Financial Statements, presentation and approval of the 2025 budget
  8. Painting
    • Review process and present board recommendations for companies – Salvador
    • Review options for derrama – Samuel
    • Vote
  9. Discussion and approval of Emergency Plan
  10. Administration: vote to ratify
  11. New business
  12. Election of the new Board of Directors 2024–25
  13. Closing

NOTE: Those holders who owe two (2) or more installments, and/or spills and/or special fees and/or penalties with late payment of sixty (60) days or more, and/or any overdue premium of the communal insurance for any of the apartments of which they are the owner, will be temporarily deprived of the exercise of their right to vote, consent or express themselves at meetings of the Board of Owners until they satisfy the debt in full or the Treasurer certifies that the owner is current on the payment plan approved by the Board of Directors prior to the meeting in question.

José S. Rodríguez
President

Documents:

Convocation: Council of Owners – Extraordinary Assembly, April 2024

April 15, 2024
To: Council of Owners Dear Bahia Del Mar Owner,

According to the Condominium Law, Article 50, the Board of Directors may convene extraordinary meetings. The summons for extraordinary meetings, a minimum of five (5) days prior to their celebration, unless otherwise established in another Article of this Law. Such Assemblies may not be convened to be held during normal working hours.

In accordance with the above, the Board of Directors is summoning you to an extraordinary meeting on Sunday, April 21, 2024, at ten o’clock in the morning (10:00 a.m.) at the condominium facilities.

Agenda

  • Welcome by the President
  • Establishment of assistance
  • Filing by Secure Broker
  • Choosing an insurance company and policy
  • APT 502 Case Update
  • Painting Project Update
  • Summary of Work by Amendment Committee to the Regulations

Attached are the following documents: Proxy and Insurance Comparison Tables.

Kind regards,

José S. Rodríguez
President

Documents:

Convocation: Council of Owners – Ordinary Assembly 2023

The Board of Directors of Bahía Del Mar greets you warmly and we hope you are all well.

According to article 50 of Law 129 of Condominiums, the council of owners will meet at least 1 time a year to approve the annual budget and financial statements, and on other occasions convened by the chairman of the Board of Directors.

Therefore, all holders are invited to participate in the Ordinary Assembly on December 10, 2023, at 10:00 am, at the facilities of our condominium. We remind you that according to the new Law those present will constitute the quorum and there will be no second calls.

Also very important, it must be clarified that proxies must be received at least 24 hours in advance of the assembly and that the power to represent a holder gives the right to vote but not to make expressions or propositions.

Agenda

  1. Registration
  2. Call to order by the President
  3. Certification of attendance by the Secretary
  4. Invocation
  5. Reading of the previous Minutes
  6. Reports of the President including:
    • Work completed and/or pending
    • Update on Mapfre’s claim by LCDA. Sepúlveda
    • Update on Apt. 502 by LCDO. Bosque
  7. Treasurer’s reports, Financial Statements, presentation and approval of the 2024 budget
  8. Topics:
    • Voting for Painting
    • Discussion and choice of painting company (quotes)
    • Proposal for building paint
    • Discussion and approval Emergency Plan
    • Administration: vote to ratify
  9. New business
  10. Election of the new Board of Directors 2023–24
  11. Closing

NOTE: Those holders who owe two (2) or more installments, and/or spills and/or special fees and/or penalties with late payment of sixty (60) days or more, and/or any overdue premium of the communal insurance for any of the apartments of which they are the owner, will be temporarily deprived of the exercise of their right to vote, consent or express themselves at meetings of the Board of Owners until they satisfy the debt in full or the Treasurer certifies that the owner is current on the payment plan approved by the Board of Directors prior to the meeting in question.

Enrique Morales
President

All documents in a ZIP archive (2.1MB)

Convocation: Council of Owners – Ordinary Assembly 2022

The Board of Directors of Bahía Del Mar greets you warmly and we hope you are all well.

According to article 50 of Law 129 of Condominiums, the council of owners will meet at least 1 time a year to approve the annual budget and financial statements, and on other occasions convened by the chairman of the Board of Directors.

Therefore, all holders are invited to participate in the Ordinary Assembly on December 11, 2022, at 10:00 am at the facilities of our condominium. We remind you that according to the new Law those present will constitute the quorurn and there will be no second calls.

Also very important, it must be clarified that proxies must be received at least 24 hours in advance of the assembly and that the power to represent a holder gives the right to vote but not to make expressions or propositions.

Agenda

  1. Registration
  2. Call to order by the President
  3. Certification of attendance by the Secretary
  4. Invocation
  5. Reading of the previous Minutes
  6. Reports of the President including:
    • projects to consider -gates, diesel tank, balcony lamps
    • Update on Mapfre’s claim
    • Update on Apt. 502
  7. Treasurer’s reports:
    • presentation and approval of the 2023 budget including increase in maintenance fees
    • Spill proposal for building painting and sealing roofs
    • Proposal to approve special quota for short-term rentals according to Law 129
  8. Topics:
    • Administration: vote to ratify
  9. New business
  10. Election of the new Board of Directors 2022–23
  11. Closing

Enrique Morales
President

NOTE: Those holders who owe two (2) or more installments, and/or spills and/or special fees and/or penalties with late payment of sixty (60) days or more, and/or any overdue premium of the communal insurance for any of the apartments of which they are the owner, will be temporarily deprived of the exercise of their right to vote, consent or express themselves at meetings of the Board of Owners until they satisfy the debt in full or the Treasurer certifies that the owner is current on the payment plan approved by the Board of Directors prior to the meeting in question.

Documents: Convocation, proxy, financial statements, and budget (969KB)

Convocation: Council of Owners – Ordinary Assembly 2021

The Board of Directors of Cond. Bahia Del Mar greets you warmly and we hope everyone is well.

All holders are hereby called upon to participate in the Ordinary Assembly on Saturday, December 11, 2021, at 10:00 am in the facilities of our condominium. We remind you that according to the new Law, those present will constitute the quorum and there are no second calls.

We remind you that all must have masks and maintain 6 feet of social distancing at all times while in common areas. We will follow the precautionary measures and protocols necessary for the prevention of COV1D-19.

Agenda

  1. Registration
  2. Call to Order by the President
  3. Attendance Certification by the Secretary
  4. Invocation
  5. Reading and Approval of the Previous minutes
  6. President’s Reports including:
    • Update on Mapfre claim
    • Update on apt. 502 by Attorney Rafael Bosque
  7. Treasurer’s financial reports
  8. Presentation of 2021 budget approval, including increase of maintenance fees
  9. Issues:
    • New administration- voting to ratify
    • Committee-review of bylaws report
    • parking space #502- auction for rent space
  10. New Business
  11. Election of New Board of Directors 2021–22
  12. Adjournment

Enrique Morales
President, Board of Directors

After the assembly there will be a sharing on the part of the Administration.

NOTE: Those holders who owe two (2) or more installments, and/or spills and/or special installments and/or fines with overdue payment of sixty (60) days or more, and/or any overdue premium of the communal insurance for anyone of the apartments of which he is the owner, will be temporarily deprived of exercising their right to vote, give their consent or express themselves in the meetings of the Council of Owners until they satisfy the debt in full or the Treasurer certifies that the owner is up to date in the payment plan approved by the Board of Directors prior to the meeting in question.

Documents: Convocation, proxy, financial statements, and budget (634KB)

Preparations for hurricane season

From: Gove Corp
To: All Owners and/or Residents
Re: Hurricanes, Storms

The hurricane season 2017 officially began on 1 June and ends on 30 November 2017. If at any time the National Weather Service emits a warning of an atmospheric phenomenon, it will be necessary for each Owner to cooperate following the suggestions listed below, to prevent damage to life and/or property.

Once hurricane warning is issued

  1. Look out for the bulletins issued by the National Weather Service and the warnings that the Board of Directors and Administration make to keep you abreast of any situation that requires special action. Cooperate with the Administration and the agencies involved in these processes.
  2. Identify evacuation routes and places of official shelter.
  3. Notify family members living outside the area under notice about your evacuation plans.
  4. Check your windows and doors. Repair any malfunction.
  5. Determine if windows and doors are safe to withstand the force of wind and water. Make the appropriate arrangements.
  6. Determine which is the safe room in the home, and make a detailed inventory of your residence with photos or video. Keep it in a safe place. Check hurricane and flood insurance coverage.
  7. Check and secure all pots, wall hangings, balcony furniture and carpets in the hallways. The common hallways must be completely clear.
  8. Store loose objects that may injure someone in a safe place to prevent them from being lifted if wind gusts enter.
  9. Have a first-aid kit and food for yourself and your pets that does not need to be refrigerated, cooked, and potable water in sufficient quantity for at least three (3) to five (5) days.
  10. Stay away from the seashore.
  11. If necessary, buy lanterns, candles and matches. Buy batteries for radio and flashlights.
  12. Fill your car gas tank and park the car in a safe place.

During the event

  1. Stay within your apartment away from doors and windows. During this type of emergency the corridors and parking lot are not safe places. You cannot be in the green areas, pool or beach.
  2. During the passing of the eye (center) of the hurricane, do not go out or open the doors. The danger has not passed.
  3. Stay calm and please avoid drinking alcoholic beverages; you will need to be alert at all times.
  4. Take all necessary precautions with candles: avoid fires.
  5. If the power goes out, the emergency power plant will be turned on.
  6. The engine of the water tank will be turned on after the storm has passed.
  7. IMPORTANT: During the storm, do not use the elevators. When the storm has passed, the elevators will be inspected before they are turned on again.
  8. Always keep some windows slightly open. This will help to somewhat lessen the pressure inside your apartment.
  9. Watch out for National Weather Service bulletins, state and municipal government communications, and messages from the Board and the Administration, so that you are kept abreast of any emergency or situation that requires your taking special measures and, if possible, lending your assistance.
  10. The use of gas cylinders is strictly prohibited. If anyone sees one of these, please notify the Administration or any of the members of the Board to prevent a misfortune from happening.
  11. You should be prepared to evacuate the building in case of emergency and, likewise, prepare those who live with you. In cases like this, you should use the stairs and not the elevators.

After the event

  1. If someone is sick or injured, seek medical attention immediately.
  2. Make good use of water and electrical power reserves. In the event of severe disasters, a rationing of water and electricity will be implemented. During long periods of emergency, or when rationing is decreed by the agencies concerned, in order to guarantee a fair use of these resources to all the condominium owners, the following plan will be implemented:
    • Water rationing: During the emergency or while water supply lasts, owners/residents of the condominium will have five hours of water in the morning from 5am to 10am and five hours in the afternoon from 4pm to 9pm.
    • Rationing of electrical energy during the emergency: the condominium’s emergency generator will be supplying electricity for a period of 20 hours a day, 7 days a week or until the fuel supply is exhausted (if we are unable to replenish the fuel). During the day, the emergency plant will shut down from 10am to 2pm so the generator can rest, to save diesel, and that the generator can continue to operate at full capacity. Should the emergency be catastrophic, the plant will be supplying electricity only in the morning from 5am to 10am and in the afternoon from 4pm to 11pm or until the fuel runs out (if we are unable to replenish the fuel).
  3. Do not touch power lines. Report any damage to the State Agency for Emergency Management and Disaster Management, Municipality of Rincon, or the Authority of Electric Energy.
  4. When the storm has passed, inspect your home and report any damage that has occurred.
  5. Check to see if your neighbors need help.
  6. Stay home if it was not damaged. If it is absolutely necessary, when driving your car, do so with caution; there will be debris in the streets and highways.
  7. Keep abreast of communications and public notices through the media, and those that will be issued by the Administration and the Board.
  8. Do not consume water that is not potable, or cooked or canned foods that have been in the open for days.
  9. Collaborate in the clean-up of surroundings.
  10. Cooperate with relevant authorities as much as possible.